How Much Does Campground Software Cost?

Campground software costs anywhere from nothing up front to a few hundred dollars a month, depending on how the vendor charges: a flat monthly fee, a fee per reservation, a one-time license, or a booking fee paid by the guest. For a park taking about 1,200 online reservations a year, a $3.00 per reservation model comes to $3,600 a year, while a flat $49 a month comes to $588.

Price tags on campground software look simple until you read the fine print. One vendor charges per reservation. Another charges a monthly minimum and a per-reservation fee, and bills you the greater of the two. Another sells a license once. Another is free to you and puts a fee on the camper.

This guide sorts the pricing into four shapes, shows what each vendor publishes on its own pricing page, and walks through a yearly example so you can see how the math plays out. We are CampStack, a flat-fee product, so we say so up front. Every competitor fact below links to the vendor's own page and was checked on 2026-10-25. Prices change, so confirm on the vendor's page before you sign anything.

The four pricing shapes

Almost every campground reservation system fits one of these.

1. Flat monthly (or yearly) fee

You pay the same amount every month no matter how many reservations you take. Your cost is easy to predict. A slow month costs the same as a busy one, so this shape suits parks that book steadily online. CampStack is priced this way: $49 a month or $490 a year, with unlimited reservations and unlimited users.

2. Per-reservation fee

You pay each time a reservation is made. The park pays it, or passes it on to the guest. A quiet season costs less. A busy season costs more. Some vendors add a monthly minimum, so a small park pays at least that amount even in a slow month.

3. One-time license

You buy the software once and run it on your own computer. There is no monthly bill, but there may be a yearly charge for support and updates. The tradeoff is that it is desktop software, so how guests book online depends on what you add.

4. Guest-paid booking fee

The software may be free or cheap for the park. The camper pays a service fee when they book online. The park's bill is low, but the camper's total goes up. Phone and walk-in bookings entered by staff often carry no fee.

Many vendors blend these. A per-reservation fee that the park chooses to pass on to the guest is shape 2 and shape 4 at the same time. That is why the useful question is not "what is the price" but "who pays, when, and how much does it grow as I get busier."

What each vendor publishes

The table lists only what the vendor's own public page states. "Not published" means we did not find the number on the page we checked on 2026-10-25. It does not mean the vendor hides it. You may get a quote by phone.

Notes on the table, each from the vendor's page:

• Campspot says it serves more than 3,500 parks, does not charge per site, and bills monthly. Its pricing page also answers the question of passing fees on, saying many customers add a surcharge to customer orders to offset the reservation fee. Its Booking.com, Airbnb and Vrbo integrations carry an asterisk: additional fees may apply. We did not find the booking fee amount or a monthly price on the pages we checked, so we do not state one.
• Firefly says that if you connect Stripe, you will not pay the reservation fee for reservations made from the reservation portal, because the fee is part of the payment. Long-term reservations of a month or more carry a $3.50 per month maintenance fee. Optional text-message plans are listed as well.
• CampLife says the $3 fee has no commission on reservations booked on its marketplace. Its page lists add-ons: text messages at 5 cents each, gate at $199 a month with a $1,500 implementation fee, and kiosk reservations at $3.50 each.
• RoverPass says integrations are an add-on, and says most parks go live in 1 to 2 weeks.
• Campground Master says support and updates are included for the first year, then $100 a year, per its buying page. Its order page says the license never expires.

Setup, onboarding and add-on fees

The monthly number is only part of the cost. Ask about these before you compare.

Setup and onboarding. Several vendors say they charge none: Campspot, Firefly, Campground Master and CampStack. CampLife charges a one-time deposit that it says is credited back after go-live, and non-refundable if onboarding is not completed. RoverPass says onboarding is included on every tier.

Data migration. Moving your sites, guests and future reservations is where setup work hides. Campspot says migration is done for you. RoverPass says its team handles data migration and site map setup. CampStack imports sites, guests and future reservations from a CSV file. If you are moving from another system, see how switching to CampStack works.

Add-ons. Text messages, gate hardware, kiosks, recurring invoices, channel integrations and extra network licenses are where the published price grows. List every feature you need and ask what is included in the base price. Booking.com, Airbnb and Vrbo sync is not available today.

Contracts. Campspot, Firefly, RoverPass and CampLife each say there is no penalty to leave. CampLife notes that each park signs an End User Agreement. Read the agreement either way.

Card processing is a separate cost

Whatever software you pick, taking a card costs money. This is true for every shape above, so it should not decide your choice, but you should know the number.

Stripe publishes its standard rate: 2.9% + 30 cents per successful transaction for domestic cards, with no setup fees, monthly fees or hidden fees (checked 2026-10-25). CampStack passes Stripe's rate through at cost and adds no percentage of its own.

Other vendors name their own processing options, such as CampLife Pay, ACH payments at RoverPass, or the processor you connect at Firefly. Firefly's page says your fee depends on the processor you integrate with. Campground Master says it adds no cost for credit card integration, because the processor is a third party. We did not find card rates on those pages, so ask each vendor for the exact rate in writing.

An illustration: one park, two pricing models

This is an illustration, not real data. It uses assumptions we chose so the math is easy to follow. Your park will differ.

Assumptions:

• 1,200 online reservations in a year.
• Each reservation is one payment of $150.
• Model A charges $3.00 per reservation, and the park pays it.
• Model B is a flat $49 a month.
• Card processing at Stripe's standard 2.9% + 30 cents applies to both.

Software cost:

The gap is $3,600 minus $588, which is $3,012 a year. If you paid yearly at $490, the gap is $3,110.

Card processing, same in both:

• Per payment: 2.9% of $150 is $4.35, plus $0.30, which is $4.65.
• Per year: 1,200 x $4.65 is $5,580.

So the all-in bill is about $9,180 under Model A ($3,600 plus $5,580) and about $6,168 under Model B ($588 plus $5,580). Processing is the larger number in both cases, which is why it is worth comparing separately.

What if the park passes the $3.00 to the guest? Then the park's software bill drops to zero in Model A, but every camper pays $3.00 more at checkout. Some parks are fine with that. Others find that a visible fee at checkout costs them bookings or phone calls. Neither choice is wrong. It depends on your guests.

What if the park is small? Say 200 online reservations a year. At $3.00 each that is $600, which is $50 a month. Per-reservation pricing would then be close to the flat fee, and a vendor's monthly minimum may apply instead. The flat fee wins as volume grows. Per-reservation pricing wins, or ties, at very low volume.

The break-even. At $3.00 per reservation, $588 a year is reached at 196 reservations (588 divided by 3.00). Above that, the flat fee costs less. At $3.50, the break-even is 168 reservations (588 divided by 3.50).

Put your own numbers into the booking fee calculator to see where your park lands.

How to compare quotes

1. Count your online reservations last year. Use real numbers from your current system, not a guess.
2. Ask who pays the fee. The park, the guest, or either. Ask whether you can change that setting yourself.
3. Ask for the monthly minimum and what counts toward it.
4. List the add-ons you actually need. Text messages, gates, kiosks, integrations.
5. Ask about setup, migration and onboarding in writing.
6. Ask for the card processing rate separately.
7. Ask what it costs to leave. Contract, export of your data, any deposit.
8. Check the price lock. Ask whether your rate can change next year.

Where CampStack fits

CampStack is $49 a month or $490 a year. Reservations and users are unlimited. There is no setup fee, no contract, and no booking fee. Nothing from CampStack appears on guest checkout. Card processing is Stripe's standard rate, passed through at cost.

There is a launch offer. The software is free until your park's first 25 online bookings. After that your rate is locked for life. A 14-day trial lets you try it before you commit. See the pricing page for the current details.

CampStack is built for small independent campgrounds and RV parks. It includes an embeddable booking widget. It is also new, having launched in 2026, so judge it on the trial and the features, not on a track record. If you are a private campground in Florida, you can also look for your park in the free Florida campground directory and claim your listing.

Frequently asked questions

How much does campground software cost per month?

It ranges widely. Published prices on the pages we checked on 2026-10-25 include $0 to the park with a guest-paid fee (Park With Us), $99 a month minimums (CampLife, RoverPass for small parks), and $49 a month flat (CampStack). One desktop product is $795 once. Some vendors do not publish a dollar amount.

Is there free campground reservation software?

Yes, at least one. Park With Us says its software is free and that campers who book online pay a small service fee. The amount was not published on the page we checked. Free to the park usually means the cost moves to the camper, so check what your guests would see at checkout.

What is the cheapest way to run campground reservations?

It depends on volume. For very few online reservations, a per-reservation model or a free model can cost less. As volume rises, a flat fee tends to cost less, as the illustration above shows: at $3.00 per reservation the flat $49 a month wins above 196 reservations a year.

Do campground software companies charge setup fees?

Some do not. Campspot, Firefly and Campground Master each say they charge no setup fees, and CampStack charges none. CampLife charges a one-time onboarding deposit of $100 to $250 that it credits back after go-live. Ask about data migration separately.

Who pays the booking fee, the park or the guest?

It depends on the vendor and your settings. Firefly and RoverPass say the park can pay the fee or pass it to the guest. CampLife says the park is billed by default and can pass it on. Campspot says its fee is guest-paid for online reservations only. CampStack adds no fee at guest checkout.

What are the hidden costs of campground software?

The common ones are card processing, add-ons such as text messages, gates and kiosks, integration fees, monthly minimums, and yearly support charges on desktop licenses. Stripe's standard card rate is 2.9% + 30 cents. Ask each vendor for a written list of every charge.

Is a one-time license cheaper than a monthly subscription?

Over several years it can be. Campground Master lists $795 once, then $100 a year for support and updates after the first year. That is desktop software, so compare what you need for online booking and who maintains it before you decide.

Can I switch campground software mid-season?

Yes, many parks do. Campspot says its team can move you mid-season, and CampStack imports sites, guests and future reservations by CSV. Back up your data first and check the dates of your upcoming arrivals after the import. The switching guide walks through the steps.

Ready to see your own numbers?

Run your reservation count through the booking fee calculator, then look at CampStack for owners. The launch offer is free until your first 25 online bookings, then your rate is locked for life, and there is a 14-day trial. No setup fee, no contract.

Sources

All checked 2026-10-25.

• Campspot pricing: https://software.campspot.com/pricing/ (checked 2026-10-25)
• Campspot vs ResNexus (fee wording, migration): https://software.campspot.com/campspot-vs-resnexus/ (checked 2026-10-25)
• Firefly Reservations pricing: https://fireflyreservations.com/pricing (checked 2026-10-25)
• CampLife pricing: https://software.camplife.com/pricing (checked 2026-10-25)
• RoverPass pricing: https://software.roverpass.com/pricing (checked 2026-10-25)
• Campground Master home: https://www.campgroundmaster.com/ (checked 2026-10-25)
• Campground Master buying: https://www.campgroundmaster.com/buying.html (checked 2026-10-25)
• Campground Master order: https://www.campgroundmaster.com/order.html (checked 2026-10-25)
• Park With Us: https://parkwith.us/ (checked 2026-10-25)
• Stripe pricing: https://stripe.com/pricing (checked 2026-10-25)